Refreshments are a must! Sitting through hours of talking makes people tired. So get a caterer for the purpose of refreshments. Prepare a list of your food and beverage requirements and send it to the company with a date and time for the delivery.
One can go about it in the following way:
Keep in mind, certain special requirements or requests, if any, of special invitees. Preferences and diversity of choices should be considered.
Find out about the places that provide accommodations around the selected venue and contact them. Inform them about your requirements regarding the stay of your attendees.
Some key points to note are:
It is best to have all possible knowledge regarding the facilities. A wider range will be beneficial. All the information regarding the accommodation should be put up on the site along with pictures and the details so that the attendees have a clear idea about everything
Set up a website! Everyone is a part of the internet. Get people to know about you and your event. Visit the relevant pages and introduce yourself. The more the people know about you, it further increases your exposure in the right eld.
Some ways to getting marketing and promotion right are:
Registration Next step is registration. The foremost thing will be creating registration dates and deciding on registration procedure.
One can go about it in the following way,
Registration can be done either online or offline. Although online option, i.e. through the use of Conference Management Software is a hassle free process, with the entire thing being systemized and one directional.
Peer review is the evaluation of work by one or more people familiar with the topic in hand. Peer review methods are employed to ensure standard and quality work and to improve credibility.
There are four possible outcomes to every peer review.
Peer review is an important aspect of any paper selection. As the papers are reviewed by professionals of the field, the best of the best of the lot is chosen and presented and hence the overall output of the topic at hand comes out in the best possible way.
This would involve a number of tasks from calling for papers to their acceptance, rejection, review and publication. So creating a timeline for each is a must.
It should be carried out in the following way:
ii) accept but ask the author for improvement
iii) reject it but encourage revision and invite resubmission
iv) reject it completely
Make final selection
Chose a date and time according to the maximum convenience. Make sure that the conference doesn’t clash with any such event that might take away the crowd. Keep in mind,
To ensure that there is no mix up with the dates; make a list of the upcoming events so that you can avoid a clash. Also once the dates and times have been finalized, all concerned parties should be involved. This consists of everyone from the attendees to the caterers and the hotel staff
Choose a location that is nice and accessible to people. Make sure it is somewhere pleasing but not so pleasing that it diverts the attention away from the event.
Survey the location yourself. Keep in mind the following things when choosing the venue: